P5 Identify the Information Systems Used in a Specified Organisation

P5 - you need to identify the information systems used in a specified organisation.

City Academy is a large organisation that uses many business/organisational systems in order to deal with pupil information (many parts to this) financial recording and planning, booking, communication with parents, communicating with students and transport to name a few.

Produce a report or presentation with accompanying notes to show four information systems that are used within school. For each system cover the following:

• The name of the system;
• Type of system
• Which department(s) uses it
• The purpose of the information system
• The specific features and functions
• The effectiveness of the system (benefits, weaknesses and is it fit for purpose)

Types of information systems:

• management information systems (MIS) including features, benefits and suitability for purpose
• marketing analysis
• human resources (HR) (e.g. staffing, training and development)
• financial (e.g. sales, costings, investment returns)
• competitors.
• customer relationship management (CRM)
• decision support system

Hierarchy of decision making
• senior management
• middle management

• support staff

Types of Information Systems	Features of Information Systems	Functions of Information Systems
1. Management Information Systems (MIS)	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
2. Marketing Analysis Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
3. Human Resource Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
4. Financial Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
5. Competitor Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems

A management information system (MIS) provides information that organizations require to manage themselves efficiently and effectively. Management information systems are typically computer systems used for managing five primary components: 1.) Hardware, 2.) Software, 3.) Data (information for decision making), 4.) Procedures (design,development and documentation), and 5.) People (individuals, groups, or organizations).Management information systems are distinct from other information systems, in that they are used to analyze and facilitate strategic and operational activities.

http://en.wikipedia.org/wiki/Management_information_system

P4 features and functions of information systems (lesson 2)

Building on previous lesson and the work completed on WOW day, students are looking to complete the task on the features and functions of information systems.

• Describe 3 of the systems listed, explain the puurpose of each and who may use them
• Give features and functions of each of the systems
• Give examples of a Closed & Open system (including diagrams)

Open System

Closed System


http://www.bbc.co.uk/schools/gcsebitesize/design/systemscontrol/workingwithsystemsrev1.shtml

Task - Create a presentation (PowerPoint or Prezi) to teach others about different types of information systems.

In your presentation you will need to describe the different types of systems that are used, you must also include the features and functions of the information systems as well as an explanation of the purpose of the system and who might use them (real business examples would be beneficial here).

P4 Describe the features and functions of information systems

LO3 Know the features and functions of information systems

P4 - Features and Functions of Information Systems.

Task - Create a presentation (PowerPoint or Prezi) to teach others about different types of information systems.

In your presentation you will need to describe the different types of systems that are used, you must also include the features and functions of the information systems as well as an explanation of the purpose of the system and who might use them (real business examples would be beneficial here).

learners must describe the generic features and functions of information systems including reference to specific types of systems that could be used.

An information system has five parts: data, people,hardware, software and telecommunications.

Features:

• data - The data input to the system must be as accurate as it can be, subject to its cost and timescales for capture
• people - People are involved both in capturing the data and in exploiting the information
• hardware - In a small organisation, the MIS may run on just the sales or finance director’s PC.
• software - The simplest MIS can be built using standard software. However, most MIS use specialised software, which has the most common features of an MIS already built in.
• communication/data flows - An MIS may be delivered across the Internet, though this sometimes brings difficult security questions.

Function:

Input
Input to an information system has two parts:
• There is the detailed data which is stored and processed and forms the basis for the output from the system.
• Then the user must also tell the system what sort of analyses they want from the system. Sometimes this is hidden from the user and the IT department sets this up in advance of users using the system.

Storage
The data should be stored at the most detailed level possible.

Processing
Processing is what turns data into information.

Output

Output can be in two formats: graphical and textual.

Control and feedback loops
A control or feedback loop is what happens in the organisation as a result of the output from an information system. It should have some effect, direct or not, on future inputs to the information system.

Closed and open systems

In a closed system, the user may have some choice about what to report on, but they are limited to predefined output formats.

In an open system, there is often great flexibility on what
to report on and the format in which the information
is output.

Types of Information Systems	Features of Information Systems	Functions of Information Systems
1. Management Information Systems (MIS)	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
2. Marketing Analysis Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
3. Human Resource Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
4. Financial Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
5. Competitor Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems

D1 Compare Legal, ethical and Operational Issues that may affect organisations

Distinction 1

Compare how two issues from each of the criteria affect two different organisations ( Public, Private, Non - Profit)

Complete the comparison in a table.

For a distinction criterion D1, evidence must include a comparison of at least two criteria for each of the legal, ethical and operational issues and how they affect at least two different organisation types.

The Private Sector

An easier way to think of the private sector is by thinking of organizations that are not owned or operated by the government. For example, retail stores, credit unions, and local businesses will operate in the private sector.The private sector is usually composed of organizations that are privately owned and not part of the government. These usually includes corporations (both profit and non-profit), partnerships, and charities.

The Public Sector

Some examples of public bodies in Canada and the United Kingdom are educational bodies, health care bodies, police and prison services, and local and central government bodies and their departments.The public sector is usually composed of organizations that are owned and operated by the government. This includes federal, provincial, state, or municipal governments, depending on where you live. Privacy legislation usually calls organizations in the public sector a public body or a public authority.

Unit 2 Information Systems - P3 Report

The complete report on how Legislation, Ethical Issues & Operational Issues impact organisations.

Submit the assignment on Edmodo.

https://www.edmodo.com/post/165960698

The deadline for the report is Fri 18th October 2013

P3 Operational Issues

Operational Issues (main heading)
Part 3 or your report on the issues related to the use of information this is added to the information on Legislation and Ethics

Security of information (e.g. backups - Companies should make frequent backups of information in case of problems)

Health and safety (e.g. processes, procedures, regulations)

Health & Safety at work act 1974

Organisational policies - An organisation's policies may have a significant effect on how it treats information.

Strong Hierarchy - may operate on a need to know basis.
Decentralised - staff at one location may not have access to certain files.

Costs (e.g. for development, modification, training, system upgrades)

Additional Resources - new equipment purchase & installation, training.

Development - when budgeting for a news system.

Continuance Planning - A Business Continuance Plan is put in place to plan how the business will continue if this go wrong.

P3 Ethical issues (lesson 2)

In the previous lesson the class looked at:

• Codes of practice; Email, Internet, Internal Policies, intellectual property and content in the workplace.

Today the class will focus on:

• Examples of ethical issues (e.g. moral(honesty, accountability, integrity and dedication), whistle blowing (how will the organisation respond and protect those staff who inform of malpractice), disability, use of information)

Study the media for examples of ethical issues and whistle blowing, to see examples of staff who have reported malpractice.

Whistle-blower 

Whistle blowing is when a worker reports suspected wrongdoing at work. Officially this is called ‘making a disclosure in the public interest’.A worker can report things that aren’t right, are illegal or if anyone at work is neglecting their duties, including:

• someone’s health and safety is in danger

• damage to the environment

• a criminal offence

• the company isn’t obeying the law (like not having the right insurance)

• covering up wrongdoing

https://www.gov.uk/whistleblowing/overview

Use of Information

The department that produced the data should own every field of data in every record.  Information ownership is much more complex. Many data owners may have supplied the original data that has been processed to produce this information.

We must ensure that sensitive or confidential information is carefully protected in order to safeguard the interests of the Organization, our clients, partners and staff. Confidential information must never be disclosed or used improperly for personal or other private gain.

http://www.un.org/en/ethics/information.shtml

Disability 

An employer who’s recruiting staff may make limited enquiries about your health or disability.

You can only be asked about your health or disability:

• to help decide if you can carry out a task that is an essential part of the work
• to help find out if you can take part in an interview
• to help decide if the interviewers need to make reasonable adjustments for you in a selection process
• to help monitoring
• if they want to increase the number of disabled people they employ
• if they need to know for the purposes of national security checks

You may be asked whether you have a health condition or disability on an application form or in an interview. You need to think about whether the question is one that is allowed to be asked at that stage of recruitment.

http://www.hse.gov.uk/disability/law.htm

Reporting Bad practice

Similar to whistle blowing but within an organisation how is bad practice reported in workplace.

Breaches

In data, security or information within an organisation.