Thursday 28 November 2013

P5 - Systems Used in a Specified Organisation (Lesson 2)

P5 - Identify the information systems used in a specified organisation.

Frog Page http://vle.cityacademy.bristol.sch.uk/index.phtml?d=207331

City Academy is a large organisation that uses many business/organisational systems in order to deal with pupil information (many parts to this) financial recording and planning, booking, communication with parents, communicating with students and transport to name a few.

Produce a report or presentation (add to P4 presentation) with accompanying notes to show four information systems that are used within school. For each system cover the following:


  • The name of the system;
  • Type of system
  • Which department(s) uses it
  • The purpose of the information system
  • The specific features and functions
  • The effectiveness of the system (benefits, weaknesses and is it fit for purpose)

Types of information systems:

• management information systems (MIS) including features, benefits and suitability for purpose
• marketing analysis
• human resources (HR) (e.g. staffing, training and development)
• financial (e.g. sales, costings, investment returns)
• competitors.
• customer relationship management (CRM)
• decision support system

Hierarchy of decision making
• senior management
• middle management
• support staff

Thursday 21 November 2013

P5 Identify the Information Systems Used in a Specified Organisation

P5 - you need to identify the information systems used in a specified organisation.

City Academy is a large organisation that uses many business/organisational systems in order to deal with pupil information (many parts to this) financial recording and planning, booking, communication with parents, communicating with students and transport to name a few.
Produce a report or presentation with accompanying notes to show four information systems that are used within school. For each system cover the following:

  • The name of the system;
  • Type of system
  • Which department(s) uses it
  • The purpose of the information system
  • The specific features and functions
  • The effectiveness of the system (benefits, weaknesses and is it fit for purpose)

Types of information systems:

• management information systems (MIS) including features, benefits and suitability for purpose
• marketing analysis
• human resources (HR) (e.g. staffing, training and development)
• financial (e.g. sales, costings, investment returns)
• competitors.
• customer relationship management (CRM)
• decision support system

Hierarchy of decision making
• senior management
• middle management

• support staff


Types of Information Systems
Features of Information Systems
Functions of Information Systems
1. Management Information Systems (MIS)
  • Data
  • People
  • Hardware
  • Software
  • Communication/data flows
  • Input
  • storage
  • Processing
  • Output
  • Control and feedback loops
  • Closed and open systems
2. Marketing Analysis Systems
  • Data
  • People
  • Hardware
  • Software
  • Communication/data flows
  • Input
  • storage
  • Processing
  • Output
  • Control and feedback loops
  • Closed and open systems
3. Human Resource Systems
  • Data
  • People
  • Hardware
  • Software
  • Communication/data flows
  • Input
  • storage
  • Processing
  • Output
  • Control and feedback loops
  • Closed and open systems
4. Financial Systems
  • Data
  • People
  • Hardware
  • Software
  • Communication/data flows
  • Input
  • storage
  • Processing
  • Output
  • Control and feedback loops
  • Closed and open systems
5. Competitor Systems
  • Data
  • People
  • Hardware
  • Software
  • Communication/data flows
  • Input
  • storage
  • Processing
  • Output
  • Control and feedback loops
  • Closed and open systems

management information system (MIS) provides information that organizations require to manage themselves efficiently and effectively. Management information systems are typically computer systems used for managing five primary components: 1.) Hardware, 2.) Software, 3.) Data (information for decision making), 4.) Procedures (design,development and documentation), and 5.) People (individuals, groups, or organizations).Management information systems are distinct from other information systems, in that they are used to analyze and facilitate strategic and operational activities.

http://en.wikipedia.org/wiki/Management_information_system

P4 features and functions of information systems (lesson 2)

Building on previous lesson and the work completed on WOW day, students are looking to complete the task on the features and functions of information systems.


  • Describe 3 of the systems listed, explain the puurpose of each and who may use them
  • Give features and functions of each of the systems
  • Give examples of a Closed & Open system (including diagrams)

Open System
An open loop system starts with Input, then Processing, then Output
Closed System

The closed loop system goes from Input to Processing to Output to Feedback, and back to Input
http://www.bbc.co.uk/schools/gcsebitesize/design/systemscontrol/workingwithsystemsrev1.shtml

Task - Create a presentation (PowerPoint or Prezi) to teach others about different types of information systems.


In your presentation you will need to describe the different types of systems that are used, you must also include the features and functions of the information systems as well as an explanation of the purpose of the system and who might use them (real business examples would be beneficial here).

Thursday 7 November 2013

P4 Describe the features and functions of information systems


LO3 Know the features and functions of information systems


P4 - Features and Functions of Information Systems.

Task - Create a presentation (PowerPoint or Prezi) to teach others about different types of information systems.


In your presentation you will need to describe the different types of systems that are used, you must also include the features and functions of the information systems as well as an explanation of the purpose of the system and who might use them (real business examples would be beneficial here).


learners must describe the generic features and functions of information systems including reference to specific types of systems that could be used.
An information system has five parts: data, people,hardware, software and telecommunications.

Features:

• data - The data input to the system must be as accurate as it can be, subject to its cost and timescales for capture
• people - People are involved both in capturing the data and in exploiting the information
• hardware - In a small organisation, the MIS may run on just the sales or finance director’s PC.
• software - The simplest MIS can be built using standard software. However, most MIS use specialised software, which has the most common features of an MIS already built in.
• communication/data flows - An MIS may be delivered across the Internet, though this sometimes brings difficult security questions.

Function:

Input
Input to an information system has two parts:
• There is the detailed data which is stored and processed and forms the basis for the output from the system.
• Then the user must also tell the system what sort of analyses they want from the system. Sometimes this is hidden from the user and the IT department sets this up in advance of users using the system.

Storage
The data should be stored at the most detailed level possible.

Processing
Processing is what turns data into information.

Output

Output can be in two formats: graphical and textual.

Control and feedback loops
A control or feedback loop is what happens in the organisation as a result of the output from an information system. It should have some effect, direct or not, on future inputs to the information system.

Closed and open systems

In a closed system, the user may have some choice about what to report on, but they are limited to predefined output formats.


In an open system, there is often great flexibility on what
to report on and the format in which the information
is output.

Types of Information Systems
Features of Information Systems
Functions of Information Systems
1. Management Information Systems (MIS)
  • Data
  • People
  • Hardware
  • Software
  • Communication/data flows
  • Input
  • storage
  • Processing
  • Output
  • Control and feedback loops
  • Closed and open systems
2. Marketing Analysis Systems
  • Data
  • People
  • Hardware
  • Software
  • Communication/data flows
  • Input
  • storage
  • Processing
  • Output
  • Control and feedback loops
  • Closed and open systems
3. Human Resource Systems
  • Data
  • People
  • Hardware
  • Software
  • Communication/data flows
  • Input
  • storage
  • Processing
  • Output
  • Control and feedback loops
  • Closed and open systems
4. Financial Systems
  • Data
  • People
  • Hardware
  • Software
  • Communication/data flows
  • Input
  • storage
  • Processing
  • Output
  • Control and feedback loops
  • Closed and open systems
5. Competitor Systems
  • Data
  • People
  • Hardware
  • Software
  • Communication/data flows
  • Input
  • storage
  • Processing
  • Output
  • Control and feedback loops
  • Closed and open systems